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Remote Administrative Assistant

Availability Professional Staffing

This is a Full-time position in Fresno, CA posted January 25, 2021.

Administrative Assistant (Remote position)
Payrate: $20/hr
Contract Schedule: Must be flexible and open to weekends

We are currently seeking an experienced Administrative Assistant to provide administrative support and ensure efficient operation of the company’s projects and events. This role supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material.

Responsibilities of the Administrative Assistant:

  • Organize and schedule meetings and appointments
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Schedule supply deliveries to staff members
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Write letters and emails on behalf of other office staff
  • Organize conference calls
  • Handle sensitive information in a confidential manner
  • Coordinate office procedures
  • Reply to email, telephone, or face to face enquiries
  • Develop and update administrative systems to make them more efficient
  • Answer telephone calls

Job Requirements:

  • Flexibility with schedule (must be open weekends)
  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • High school diploma or equivalent; college degree preferred