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Executive Assistant

Ultimate

This is a Full-time position in Fresno, CA posted January 25, 2021.

Ultimate Staffing is currently recruiting for a Executive Admin Assistant. This position is located in Fresno and will be working in the construction industry.  Pay scale $16-$22 per hour depending on level of experience

Job Description:

  • Answers the telephone promptly, responds to inquiries and requests for information, provides assistance or directs calls.
  • Reads and responds to incoming correspondence and prepares outgoing communications.
  • Manages the flow of information from multiple sources into the departments or team; prioritizes and delegates activities.
  • Maintains calendars and synchronizes with master department calendar as needed; makes necessary arrangements for appointments, meetings, seminars, conferences or travel in a timely manner.
  • Routinely schedules appointments and other events, notifying all participants in a timely manner.
  • Makes travel arrangements and prepares and processes expense reports.
  • Edits and types a variety of correspondence, memos.
  • Creates and maintains functional filing systems (electronic and hard copy).

Qualifications:

  • Proficiency in Microsoft Office and experience in electronic scheduling, travel arrangements and reimbursement processes.
  • Experience in setting up WebEx and Zoom webinars and video conferencing.
  • Strong interpersonal, communication skills
  • 3 plus years of experience

***Please apply directly or email your resume to Cynthia Espinoza at cespinoza@ultimatestaffing.com***
 

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.